Red Hill Handbook Addendum

Red Hill Handbook Addendum

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The following is an addendum to the Red Hill Student and Family Handbook. It outlines information
that applies specifically to virtual learning at-home, at a caregiver’s or in school during the first nine
weeks of school while we are in Stage 2 of the Return to School plan. When students are participating
in virtual learning activities such as Zoom meetings, they are expected to follow all of the policies
and procedures they would if they were physically in school.

Expectations in a Virtual Learning Environment

● Students must adhere to all Standards of Conduct as published in the Red Hill Student & Family
Handbook
, ACPS Student Conduct Policy , ACPS Responsible Use of Technology Policy, Digital
Citizenship Field Guide
including those for Dress Code, Behavior, Technology usage, Digital
Citizenship, etc.
● Students are responsible for the content posted through their login and account activity.
Sharing or using usernames and passwords with others or using other’s usernames and
passwords is strictly prohibited. While parents are allowed to know their student’s usernames
and passwords, please let your child enter it him/herself.
● Students/parents are expected to check Seesaw daily. Please download and use the Seesaw
Family App
for communicating with your child’s teacher.
● Teachers will provide scheduled office hours. Students and parents who have questions or
concerns will know they can access the teacher during the office hours.
● Students will attend both synchronous virtual lessons with teachers and/or participate in
asynchronous lessons daily, Monday through Thursday; and only asynchronous tasks on
Fridays.
● Student attendance will be recorded daily for the previous day and updated weekly in
PowerSchool. Parents can check attendance through the Parent Portal. To report a discrepancy,
please call the school.
● Students are expected to be active participants in virtual activities as directed by the teacher(s).
● Students/parents should advocate for needs and additional support by communicating with the
teacher, counselor or school. Students are expected to complete tasks assigned by teachers
including making corrections on returned assignments if the teacher submission, late work, and
incomplete work.
● ACPS students and families have multiple options for receiving technical support:
1. Call the school and ask for technology support. You will be transferred to a technician or
a voicemail box for a technician who can help you..
2. Use the online Student Technology Support Form to submit a service ticket.
3. Call the ACPS Service Desk at 434-975-9444, Monday through Friday from 7:30 a.m. to 5
p.m.
● Students will maintain best practices for virtual learning sessions

Attendance

Parents/guardians have the legal responsibility to ensure that their child is fully participating in virtual
school by monitoring their progress and participation in Zoom sessions and through Seesaw posts.
When a student is unable to participate in daily instruction, parent notes/doctor notes should be
submitted to the office via email to redhillofficestaff@k12albemarle.org or phone call to (434)
293-5332. The office is open 7:30 AM - 4 PM. Families can call the office anytime to leave an
attendance message. Leave your name, child’s name and the reason for the absence. In Virginia, all
virtual students are held to the same attendance policies/guidelines as students who are in traditional
schools.

Parent or Adult Caregiver Support

In order for a student to be a successful virtual learner, a true partnership must be established
between the family, student, and the teacher. It is imperative that all contact information be kept
current in Power School. Teachers will be communicating regularly with parents/guardians in addition
to communicating with students.

Before virtual learning begins, students may need support in the following ways:

● Parents and/or caregivers, set up a dedicated learning space in the home or virtual learning
location - free from distractions and interruption (pets, siblings, television, etc...). This may
include a quiet space, good lighting, no movement behind the student, and appropriate
background.
● Parents and/or caregivers should monitor the surroundings. When in a Zoom meeting with
video and mic turned on, teachers and classmates can see and hear what is happening around
the student. Anything that can be seen or heard on the screen should be consistent with what
is acceptable and appropriate in a school setting.
● Parents and/or caregivers ensure students have access to the technology and materials they
will need to participate in synchronous and asynchronous activities. This includes Internet
access, technology devices (iPad for K-2, laptop for 3-5), school supplies and school-provided
learning kit materials.

During synchronous virtual learning sessions, students may need support in the following ways:

● Parents and/or caregivers support academic integrity by allowing students to work
independently. It will be essential as students develop the skills needed to thrive in a virtual
environment.
● Parents and/or caregivers are expected to assist their child in following all ACPS policies and
procedures. Students must understand they must be properly dressed and cannot issue
inappropriate or threatening language.
● Parents and/or caregivers are expected to ensure that the student is communicating
appropriately with teachers and classmates (email, chat feature, etc…).

For asynchronous learning, students may need support in the following ways:

● Parents and/or caregivers may need to monitor student work and ensure that assignments are
submitted according to directions by the teacher. This includes due dates and format.
● Parental and/or caregiver supports academic integrity by allowing students to work
independently. It will be essential as students develop the skills needed to thrive in a virtual
environment.
● Parents and/or caregivers are expected to ensure that the student is communicating
appropriately with teachers and classmates.

In general, students may need support in the following ways:

● Parents and caregivers are expected to read, review, and follow the ACPS Responsible Use of
Technology Policy.
● Parents and/or caregivers may need to assist (according to grade level) a daily work schedule
for the student in accordance with the synchronous and asynchronous class schedule.
● Parents and/or caregivers of K-5 students may need to assist students by checking ACPS
platform SeeSaw for assignments and assisting with logging into Zoom sessions.
Communication is a key component to virtual learning. Parents/guardians will need to provide
schools and teachers with the most current contact information (phone numbers, emergency
contact, and address).
● Parents/guardians should maintain open lines of communication (phone and email) with
teachers and communicate any concerns or questions to the teacher. Teachers will return
communication within 1 business day.
● For students who are with a caregiver (e.g. relative, babysitter, learning coach, daycare
provider, etc.) during virtual learning, teachers and the school will continue to expect to
communicate student progress and/or concerns directly with the student’s parent or legal
guardian. Parents/guardians will be responsible for passing school communication along to
caregivers.
● Parents/guardians should plan to attend one virtual parent-teacher conference in the first
quarter.

Glossary of Terms

Power School is the student information system used by ACPS. The Parent Portal is the online access
point for important student information.
This secure site provides an easy way to view student academic information including:
● Attendance
● Progress reports/report cards
● State testing scores

Asynchronous Instruction is instruction provided by a certified educator to students who participate in
instruction at a separate time from when the teacher delivered the instruction. This may include but
not be limited to methods such as printed work materials, teacher assigned individual or group
projects, audio- or video-recorded lessons, or online course modules, or other appropriate methods as
determined by the district.

Zoom is the secure on-line platform that will be used for teachers to video conference with students to
deliver synchronous instruction. In addition, it may be used for parent and teacher interactions and
conferencing.

Seesaw is a platform for student engagement. Teachers can empower students to create, reflect,
share, and collaborate. Students “show what they know” using photos, videos, drawings, text, PDFs,
and links. It’s simple to get student work in one place and share with families, and nothing is shared
without teacher approval. Each student will have classes set up in Seesaw and parents/guardians can
see their child’s work and communicate with the teacher through the Seesaw Family App.

Synchronous Instruction is instruction provided by a teacher to a student or students at the same time
but not necessarily in the same place who engage in instruction while it occurs. This may include but
not be limited to in-person instruction or telephonic, Internet-based, or other appropriate methods of
communication as determined by the district and may include full-class or small-group instruction or
one-on-one instruction between student and teacher. Information for Families of Students Receiving In-Person Access during Stage 2

Additional Expectations for In-person Students and Families
ACPS will offer optional in-person access to buildings to a limited number of students, including:
students without internet access or limited access that we cannot improve, students with special needs
who cannot access the curriculum virtually as determined by their Individual Education Plan (IEP) and
English learners in grades 4-12 at WIDA Level 1 or Level 2. Families will be notified by the Department
of Special Education, ESOL Office or the school if their child is invited to access virtual learning in
person at a school building, Monday through Thursday 8:15-2:45.

In addition to the expectations above for virtual learning, the following apply to in-person learners and
their families.

● Families should conduct symptom screening of your student(s) every morning before sending
them to school. Keep sick students home and report student absences to the school. Contact
the school nurse about any questions/concerns.

● Students should come prepared to learn with only the materials they need each day:
     ○ Regular school supplies, based on student’s grade level
     ○ Lunch or snack if not choosing school lunch
     ○ Technology device fully charged each Monday if taken home on Thursday
     ○ A clean mask or cloth face covering

● Students should follow dress code and mask policy and be dressed appropriately for outside
play.

● If using ACPS transportation students are expected to follow bus safety rules.

● Masks will be required and students will need to keep them on throughout the day unless a
staff member instructs them otherwise (e.g. while eating breakfast or lunch).

● Students will be required to wash or sanitize their hands frequently during the day. All building
entry points, classrooms, and buses will have hand sanitizer dispensers to promote and
support this requirement.

● Staff will help students maintain a distance of at least six (6’) feet between themselves and
staff, students and other individuals where practicable. Students should cooperate with these
measures.

● If your child becomes ill at school, you will be notified and will need to pick your child up
promptly. Please arrange to transport your child home as soon as possible or designate your
emergency contact to do so. Make sure your child’s school has your up-to-date contact
information and that you can be available if the school calls. Ensure that you have provided the
names and phone numbers of 2 individuals or “emergency contacts” who can transport your
student home in case you are not able to.

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